Choosing a postcode and signing on the dotted line is not enough to find the perfect office space in London. It's important that your next office space works for your team, your budget, and your workflows, both now and in the future.
Here is your step-by-step guide to quickly zoom in on the right space. You can also download a checklist to take with you to viewings.
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Step 1. Make sure you have your "must-haves"
Start by asking what your non-negotiables are for the space, for example.
- Location and commute: Are you close to public transportation, bike paths & food options for staff?
- Size and layout: How many desks do you need? Do you need private offices, meeting rooms, or breakout areas?
- What is your budget? Does it include rent, service charges, utilities, etc?
When you know what you want, it's easy to say "yes" or "no" during viewings.
Step 2. Set a budget and figure out how much it will really cost.
Don't take a rental rate at face value. Please ask:
- Is that the rent for each square foot? Can you change the size later down the line?
- Are utilities and the internet included? What about business rates and service charges?
- How long is the notice period? And is there an early termination fee?
Make a smart budget that includes not only the main rent but also the extras.
Step 3. Test the location and how easy it is to get to
London is a big city, so make sure the area is good for your team and business. When you visit the site, check:
- Is the commute doable for most of your team?
- Are there nearby amenities like gyms, cafes, and stores?
- Does the vibe match your brand? Some places are more relaxed than others.
Picking the right place can improve morale, keep employees, and change how clients see you.
Step 4. Compare the size and layout to your real needs.
Don't just look at the floor and think it will work. Consider the following:
- How many desks do you need right now and in 12 to 24 months?
- Will you use open-plan, a mix of private offices, or hot-desking?
- Do you need meeting rooms or breakout areas, and how often will you need them?
Write this down, and then try it out during your walk-through.
Step 5. Look over flexibility and planning for the future
Ensure the space can adapt and grow with your business.
- If you need to move or downsize, is there a break clause?
- If you need to, can you expand into the space next to you?
- How long is the lease, and can I rent it out to someone else?
Being flexible now will save you trouble later.
Step 6. A checklist for viewings that you can download
Here's a quick list you can bring along to help you get around:
- Transportation options: bike, bus, train, or tube
- Natural light
- Comms: fast internet and a good mobile signal
- Meeting rooms and extra space
- Kitchen and breakout areas
- Space for storage and archives
- Access: parking, loading bay, and access for people with disabilities
- Lease term: length, break clause, and rights to sublet
- What costs are covered by the rent? What are the extras?
- Fit-out condition: HVAC, walls, floors, and ceilings
- Any dilapidation costs?
- Flexibility: the ability to grow or shrink
- Service charge history and business rate responsibility are examples of hidden fees.
- Does it feel like your business in terms of environment and brand?
Print it out or save it as a PDF and use it every time you head to a viewing.
Conclusion
Picking an office in London is a big deal, but if you follow a clear checklist, you'll move faster, feel more sure of the space, and avoid expensive surprises. The right space is something that fits your brand, supports your team, and is within your budget.
Are you ready to start? Let's work together to find the right space.
